Top 7 Benefits of Web-Based Management System for Your Business

In order to automate the business process and simplify the management of operations, companies rely more and more on various software platforms. One of the most notable examples of such platforms is a web-based management system. In this article, we'll discuss what the management system based on web technology entails, the pros of a web-based management system, its features, and why you should implement it in your business as soon as possible.

Management software has started as a combination of planning, organization, and resource management tools installed on the desktop. With time, the cons of these systems became more and more obvious. They are expensive to develop and customize, hard to implement and learn, challenging to maintain and update. Fortunately, web-based solutions entered the game to replace them.

A web-based management solution is software that operates based on web technology. Such platforms are usually developed using HTML, CSS, JavaScript, and the like to create an interface that would exchange the data with an external database through the internet.

Usually, such software operates through the internet browser and requires a constant internet connection to function properly. This makes it easy to access from any device connected to the web, with almost no hardware limitations.

Due to a wide variety of benefits of a web-based management system, we'll discuss further, such solutions are being used by hundreds of businesses in various fields, from IT to construction and even medicine. So, what are the reasons to use a web-based management system in your business? Let's take a closer look and find out.

You can feel the first advantage of these solutions before you even start operating them. If you want to develop a custom web-based management system, it will take you much less time and resources than if you'd create similar desktop software.

The reason behind it lies in the fact that you develop an application for the browser. While certain steps need to be taken for the system to operate the same on different browsers, at the end of the day you will have one application that works the same on Windows, macOS, Linux, iOS, and Android. For a native app, you would have to develop different applications for different platforms using completely distinct tools. Furthermore, it is easy and cheap to hire an expert in web technologies, as it is an ample and evolving market.

In our modern age of the internet, every electronic device has a web browser installed. This makes the adoption of the software easy and fast, and one of the major advantages of a web-based management system. This also ensures that every employee, no matter how old and powerful their device is, will use the same version of the solution.

Web-based software is also easy to maintain and update. All the maintenance will be going on the server side of things; thus it will not disrupt any project process. There is no need to download or install any updates – the new version will be available to everyone as soon as possible; all they need to do is refresh the app.

One of the disadvantages of desktop management systems is the difficulty of upgrading. As your business grows, your needs will change, your operations might require more resources, which is difficult to control on desktop. Some off-the-shelf solutions have restrictions on how many people can use them, so you might even have to pay for scaling your management system to your needs.

However, the potential scope of web-based systems is limitless. It can be easily scaled according to your business needs. Furthermore, it is easy to customize, add or remove features more or less relevant to your operations.

Thanks to the system architecture, web-based applications can be accessed through any device available to the user, from traditional workplace PCs and laptops to mobile devices like smartphones and tablets. The only requirements for access are a compatible browser version and an internet connection.

Another one of the essential features of a web-based management system is data sharing and collaboration. Any changes applied to a file in the system are available to every user right away, making the system more responsive and creating better conditions for teamwork.

In web-based construction, the data is centralized – it is being stored in one specific location controlled by your IT specialist, making it easier to manage. This way, any security threat is simpler to account for and prevent. Furthermore, in desktop applications, certain information can be lost if the hardware is damaged or stolen. Data stored in one location is easier to back up so that even if any system failure occurs, it can be simply restored.

As we've discussed, this type of software can be easily updated for every user, which is another point for its security. Using outdated software is a considerable security risk, thus making the fast distribution of the patched version a big issue for data safety.

If you aim to automate your business processes to as efficient of a level as possible, you might have to use multiple software solutions. Even the most customizable platform in some cases cannot cover all the grounds, but you might need to connect the solutions for better cooperation.

Web-based solutions are easier to integrate, as they are made to send data to the browser. This is why, unlike it is the case with separate desktop solutions, the data transmission can be easily streamlined, which will make the overall workflow that much more efficient.

As we've mentioned before, the web-based platform can be accessed from any type of device with a web browser installed. This means that if you have a limited budget, you can save money by using less powerful hardware.

This answers the question of "Why use a web-based management system?" for new enterprises that are still searching for potential investors or for companies that are searching for the most efficient way to optimize their operations.

If you want your web-based management system to be as beneficial for your operations as possible, it needs to have certain features essential for any business. Let's take a look at the most notable ones:

First, web-based management software should be equipped with general project management tools, like overall project planning, control over the execution, data analysis, and others. They help establish an overall control over the project goals and to monitor how well they are achieved.

For example, LiquidPlanner is equipped with a great set of project planning tools that can even predict when the project will be done and automatically schedule work.

Another essential feature is the creation and assignment of tasks. These tools should help you prioritize tasks, control their completion status, manage deadlines, and visualize the requirements for every employee. This will also help you track your overall progress and later analyze the road to the completion of each goal to determine whether there were any problems and how to avoid them in the future.

ClickUp has some advanced built-in task management tools, including task checklists, advanced templates for tasks, and subtasks.

For some businesses, brainstorming is an inevitable and essential part of their business process. Effective idea generation should be supported with idea management tools that could help highlight the most promising suggestions and build the rest of the process upon them. For example, MindMeister has intuitive and beautifully designed idea management tools that support the creative process.

Reporting tools are essential for project management. Fast and concise reports will help track the business process better, and they catch potential issues early on. The more automatic the reporting process is, the more effective the business process will be, as there would be a shift from tiresome bureaucracy. Wrike is equipped with great reporting tools, including helpful templates and easy-to-generate performance reports.

These tools are less essential, but still helpful for operations that deal with searching for and solving issues, like QA. They will help visualize the status of known issues in your project and encourage people to solve them. Reward each issue solved and the discovery of new problems to motivate your team and ensure that there is a group effort behind the process. Bugzilla is one of the oldest yet still one of the most powerful issue-tracking software on the market.

Every project is limited in time and resources, so it is crucial to have tools that will help you control how your team manages them. If you don't properly track your expenses, you might find yourself bankrupt fast, so use this tool to your advantage. Celoxis has tools that can help to create, control, and track the project budget.

Last but not least, the tools made to improve the cooperation between the team members. Communication is a vital part of any business process, so make sure that your web-based system has appropriate tools that facilitate it and make it easy and fast. For example, Wrike is equipped with such collaboration features as shared calendars, file sharing, and live editing.

Aspirity has helped to develop, implement, and customize multiple web-based management tools for different businesses. Our experience with ReactJS and other web-based technologies has allowed us to create visually pleasing and functionally helpful solutions that serve companies in process automation and efficiency increase.

One of the notable projects Aspirity has worked on is the project management web solution for Arctic Business Management AS. We've developed a platform that caters to all the company's needs (property and business management, funds investment, accounting, etc.), yet remaining easy to use. After a thorough investigation and clarification of all the requirements, we've designed each module of the system with usability and convenience in mind.

Overall, if you need a unique tailored web-based management solution for your business, but you don't have the resources or experience to implement it properly, we're ready to help you. Contact Aspirity, and you're sure to get a successful custom solution up to all your needs and specifications.

Considering all the pluses of a web-based management system, its implementation is beneficial for most businesses. Not only does it allow you to save costs compared to a desktop solution, but it is also more accessible and is easier to use.

So, if you're looking for the best way to optimize and automate your business processes, a web-based management platform is the tool for you. Contact Aspirity to develop the custom solution perfectly tailored towards your business.

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Aspirity is an offshore web development agency. We specialize in management, admin, and dashboard software.

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